Do you know the best email template software?
Last updated by Jack Pettit [SSW] 5 months ago.See historyWhen sending repetitive emails, consistency across the organization is crucial. Email templates can help achieve this. Let's explore some popular options and their pros and cons.
1. Outlook email templates
Pros:
- Simple to create
- Can be shared easily (e.g., via SharePoint)
Cons:
- Always need to create a new email
- Can't be used for Calendars
2. My Templates
Pros:
- Simple to create
Cons:
- Can't be shared with other users
- 32Kb limit
- Stored on the Server in your mailbox
3. Signatures
Pros:
- Simple to create
Cons:
- Stored locally, so can't be shared with other devices or users
- 32Kb limit
- Stored on the Server in your mailbox
4. Quick Parts
Pros:
- Rich text
Cons:
- Stored locally
- Can't be shared
5. Word documents on SharePoint
Pros:
- Rich text
- Can be shared with anyone
Cons:
- Need to switch to another window
6. Dynamics 365 Email Templates
Pros:
- Rich text
- Shared with anyone
- Access to contact data
- Duplication of templates
Cons:
- More complex to set up
- Fonts can be tricky to set
- Doesn't work with meetings
- Duplication of templates
- Many clicks to access the template
7. OfficeAtWork Content Chooser
Pros:
- Rich text
- Shared with anyone using SharePoint
- Simple setup – Just upload a Word document
Cons:
- Templates have to be manually updated
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