Rules to Running Better User Groups

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  1. Do you book a venue a month ahead?

    At least a month before a user group talk the room for the presentation should be booked.​

    1. Book the room at the venue via a phone call
    2. Send a meeting request "​as per our conversation" to reserve the room to the admin staff at the venue, cc the presenter and the user group organizer
    3. If a speaker has not yet been appointed for the month, add them to the appointment when they are booked in
  2. Do you confirm with the venue on the day of the presentation? (or the day before if it’s a morning presentation)

    Make sure that the venue is prepared for the speaker to arrive.

    On the day of the presentation (or the day before for a morning presentation).

    1. Call the venue and confirm the room will be available and that the seating will be organised in a 'lecture' or 'classroom'​ style
    2. Send an as per our conversation email to the admin staff at the venue, cc the presenter and the user group organiser.​​
  3. Do you ensure the speaker is aware of their social media responsibilities?

    Many of our speakers have hundreds or thousands of followers on social media. To get the best attendance for the user group the speaker should announce on through as many media channels as possible that they are presenting at the user group.

  4. Do you inform the speaker of venue specific details before the presentation?

    Each venue is a little different and has different requirements. Don’t expect presenters to know how each user group runs, especially if the user group organisers will not be available on the day/night.


    ​​For example:

    Sydney .Net User Group Presenter Information

    1. Presenters will require a VGA or HDMI output or available adapter on their laptops

    Canberra .Net User Group Presenter Information

    1. Presenters will require a VGA output on their laptops, or an adapter for VGA
    2. The Microsoft Canberra reception staff will not be available after 5pm so arrive at 4.45 and make sure that that you can get your laptop outputting connected to the projector correctly
    3. Set up early and then wait to greet people at the front door until 5.30 pm, otherwise it is not clear that the user group is on