Rules To Better TFS Customization
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TFS 2012 includes 3 built-in process templates:
Figure: built-in process templates in TFS 2012Instead of starting from scratch, you should always choose one of these built-in templates to do your own customization. It will depend on the target process for you to choose which one, for small and simple process, Scrum and Agile templates are recommended; for formal and complex process, choose the CMMI template.
Using an existing process template will save you a lot of time because
- It has the structure setup already, all you need to do is to make modifications and upload the template back to the server again.
- All the built-in reports could be used as a template for your customization, this will save you a lot of time from creating a new report.
For Azure DevOps Server (and old TFS servers)
Note: If using Azure DevOps (cloud) then you have no method of tracking changes to the Process Template
The customized process template is a very important asset for your team, you should use Source Control to store the work-in-progress template so you can track the changes and avoid mistakes.
- Figure: customized process template in source control
You should also keep a version history log in ProcessTemplate.xml so you can track the deployed version easily.
-
- Figure: ProcessTemplate.xml with version history log
Global list could be referenced in multiple work item types, if you
are using the same list in different places and want to keep the drop down
items consistent, global list is the best practise.
<FIELD
name="Discipline"
refname="Microsoft.VSTS.Common.Discipline"
type="String">
<HELPTEXT>The discipline to which the task belongs</HELPTEXT>
<ALLOWEDVALUES expanditems="true">
<LISTITEM value="Development" />
<LISTITEM value="Test" />
<LISTITEM value="Project Management" />
<LISTITEM value="Requirements" />
<LISTITEM value="Architecture" />
<LISTITEM value="Release Management" />
</ALLOWEDVALUES>
</FIELD>
Figure: Bad Example – embed the list items in
work item type definition
<?xml
version="1.0" encoding="utf-8"?>
<gl:GLOBALLISTS xmlns:gl="http://schemas.microsoft.com/VisualStudio/2005/workitemtracking/globallists">
<GLOBALLIST name="Disciplines">
<LISTITEM value="Architecture" />
<LISTITEM value="Requirements" />
<LISTITEM value="Development" />
<LISTITEM value="Release Management" />
<LISTITEM value="Project Management" />
<LISTITEM value="Test" />
</GLOBALLIST>
</gl:GLOBALLISTS>
Figure: Good Example - Save above as
GlobalList.xml file
<FIELD
name="Discipline"
refname="Microsoft.VSTS.Common.Discipline"
type="String">
<HELPTEXT>The discipline to which the task belongs</HELPTEXT>
<ALLOWEDVALUES>
<GLOBALLIST name="Disciplines" />
</ALLOWEDVALUES>
</FIELD>
Figure: Good Example - Reference a global list
in work item type definitionNote: Global list is defined at the Team Project Collection level and it needs to be uploaded before the process template could be uploaded.
You will need to update your work item types
very frequently once the customization process is started, make sure you have a
script like below in your solution, this will help you to upload your
process template quickly with one click, which make your development more
efficient.
ECHO OFF
ECHO ***********Importing new definitions*******************************
ECHO ON
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Requirement.xml"
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Task.xml"
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Issue.xml"
ECHO OFF
ECHO ***********Importing new definitions*******************************
ECHO ON
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Requirement.xml"
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Task.xml"
witadmin importwitd /collection:http://%1:8080/tfs/%2 /p:%3 /f:"..\CN.SAC.TfsProcessTemplate\WorkItem Tracking\TypeDefinitions\Issue.xml" Figure: quick
deployment script for process template – UpdateProcessTemplate.bat
With above script, you can execute the command like
below
UpdateProcessTemplate.bat <serverAddress>
<collectionName> <projectName>
So, just one command, all of your customized work item types will be updated on the server.
Sometime you will need to create duplicate work item
types, e.g. a task work item may be clones as PlatformDepTask, SystemDepTask;
both of these task work items are sharing the same fields, workflow or layouts,
but they are configured to be accessible by different department or there is some other minor differences.
You should create a WIT template and use a place
holder for the difference, e.g.
<WORKITEMTYPE
name="xxxxDepNamexxxxTask">
…
</WORKITEMTYPE>Figure: WIT template with place holder
Then use the following PowerShell script to automatically clone the work item and replace the placeholder with actual text.
$original_file = '..\WorkItem Tracking\TypeDefinitions\Task_Template_DONOTInstall.xml'
$destination_file = '..\WorkItem Tracking\TypeDefinitions\Task_ PlatformDep.xml'
(Get-Content $original_file) | Foreach-Object {
$_ -replace "xxxxDepNamexxxx", "PlatformDep"
} | Set-Content $destination_file -Encoding UTF8
$destination_file = '..\WorkItem Tracking\TypeDefinitions\Task_SystemDep.xml'
(Get-Content $original_file) | Foreach-Object {
$_ -replace "xxxxDepNamexxxx", "SystemDep"
} | Set-Content $destination_file -Encoding UTF8Figure: PowerShell script to create duplicate WITs and replace the place holder with actual dataNote: if you are using non-English characters in your
template, make sure you add –Encoding UTF8 otherwise you will have some
encoding problems.
The default WIT doesn’t control the valid drop down
items in Assigned To filed, this will introduce unnecessary items to be shown
in the list which will make your users confused, e.g. TFSBUILD, tfsBuildService
should never be used to assign a job.
Figure: Bad Example – shown unnecessary values
You can add the following XML in the Assigned To filed definition to control the valid values:
<FIELD name="Assigned To" refname="System.AssignedTo" type="String" reportable="dimension" syncnamechanges="true">
<ALLOWEXISTINGVALUE />
<REQUIRED />
<ALLOWEXISTINGVALUE />
<VALIDUSER />
<ALLOWEDVALUES expanditems="true" filteritems="excludegroups">
<LISTITEM value="Active" />
<LISTITEM value="[project]\xxxxDepNamexxxxGroup" />
</ALLOWEDVALUES>
</FIELD>
Figure: Use ALLOWEDVALUES to control the values in Assigned to field
Figure: Good Example – shown necessary values
You can see details about your Azure DevOps Server (formerly known as TFS) projects directly in your Microsoft Teams channel. Examples of what you can monitor:
- Work item updates
- Pull requests
- Code commits
- Builds
- Release deployments and approvals
Also bring your Azure DevOps Services Kanban board directly into Microsoft Teams as a tab.
-
- Figure: How to setup Azure DevOps Events on Microsoft Teams
- Figure: It's nice to be able to converse about the project and see notifications such as PR coming through
Many clients that complain when they type: tfs.northwind.com
...and then see ‘Server Error 403 – Forbidden: Access is denied’
It is not a nice experience that in 2015 the out-of-the-box requirement is still to type "/tfs".
-
- Figure: Bad example - A horrible first experience... did I get the URL wrong? Is the server down?
Note: The better out-of-the-box experience for Exchange OWA is to type https://mail.ssw.com.au/
...and it redirects to
https://mail.ssw.com.au/owa/auth/logon.aspx?replaceCurrent=1&url=https%3a%2f%2fmail.ssw.com.au%2fowa%2f.
So fix the nasty out-of-the-box experience.
-
- Figure: Option 1 – This is one way. Include some text to tell devs that they can remove the need for /tfs - on the Application Tier page specify port 80 and an empty Virtual Directory
-
- Figure: Option 2 – This is another way. In IIS add the redirect to remove the need to type “/tfs”
(recommended)
