Some good options include OneDrive for Business and Dropbox. You should always keep important files in the cloud for security reasons. Read https://rules.ssw.com.au/pc-do-you-use-the-best-backup-solution
Which one? _______________________
2. Do you keep your files in one folder structure? ___
Ideally, your folder should be named "Data<YourUserName>" and use it to store your files. You can have all subfolders under it.
Everything in this folder should be safely and securely backed up.
Create a folder in C: with Data and your username, for example, "C:\DataKaiqueBiancatti":
- Figure: Location of Data<YourUserName>
3. Do you know the size and location of your backup folder? ___
You should always stick with the C:\DataUsername location for your backups, and always keep it there. Also, do not forget that cloud services have limited storage space, so always check the size of your backup folder is not exceeding the amount of storage space you have.
4. Do you do your backups periodically and automatically? ___
The beauty of using cloud backup solutions is the ability of it synchronizing your files automatically, keeping them safe for you, even if you forget about it. Check if your chosen application is backing up the "C:\DataYourUsername" automatically, by clicking on the icon on the tray:
Figure: Backup is being done automatically
5. Do you keep your desktop clean? ___
You should always aim to have a clean desktop, without temporary files or shortcuts.
6. Do you keep your Outlook PST/OST separated from your cloud backups? ___
Outlook mailboxes tend to get huge in size pretty quickly, and your emails are already being backed up by your Exchange Server, so there is no need to back these files up. PST files (Outlook 2013 and earlier) contain all your mailbox messages and OST files (Outlook 2016 and newer) contain all your messages to be used offline.
Create a folder in C: named "DataExchange" for storing the MS Outlook file, not in the same place as your "Data" folder.
- Figure: Location of DataExchange