Logon - Do you have a company-wide Word template?
  v5.0 Posted at 6/02/2020 12:56 PM by Nathan Mills
A company-wide template will be implemented, so users have automatic footers to save time and give better branding.​​
Figure: Bad Example - creating an email/document does not have the company templates
Figure: Good Example - creating an email/document with the company templates​

How to have a company-wide Word template:

  • Modify your Normal.dotm file to have the headings and format that you want for Word document
  • Create standard employee email footer files e.g. JamesZhou.htm or JamesZho u.txt
  • Put the files on a network location - this is the place that will have the master copies 
    e.g. \\ssw\ant\standardsinternal\template\
  • ​Have a logon script which is setup through Group policy that will copy the file to the users' computer when they logon.

ECHO Copy Office Templates To Workstation >> %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Normal.dot" "%APPDATA%\Microsoft\Templates\Normal.dot" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Normal.dotm" "%APPDATA%\Microsoft\Templates\Normal.dotm" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\ProposalNormalTemplate.dotx" "%APPDATA%\Microsoft\Templates\ProposalNormalTemplate.dotx" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dot" "%APPDATA%\Microsoft\Templates\NormalEmail.dot" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Microsoft_Normal.dotx" "%APPDATA%\Microsoft\Templates\Microsoft_Normal.dotx" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Blank.potx" "%APPDATA%\Microsoft\Templates\Blank.potx" %LogonLogFile%
xcopy /Y "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dotm" "%APPDATA%\Microsoft\Templates\" >> %LogonLogFile%
xcopy /Y "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dotx" "%APPDATA%\Microsoft\QuickStyles\" >> %LogonLogFile%
ECHO Templates Copied

Figure: This is a snippet of our login script

Note: We don't want people using .RTF emails so we include this message in SSW.rtf. Be aware that we don't want to use RTF because of Remove RTF as an option or explain when it is a good choice.

For more information on why we need to modify the Normal.dotm, you can access the website http://office.microsoft.com/en-us/word/HA100307561033.aspx.

Note: If you use a Mac computer, a login script will not work. In order to use a Word template, you must install the template to Word locally, create a new document locally in Word, and then upload that document to Teams.​

Tip: You can automatically have your SSW Word doc template on sign-in via a script. See https://github.com/SSWConsulting/LoginScript.

Related Rule

Related rules

    Do you feel this rule needs an update?

    If you want to be notified when this rule is updated, please enter your email address: