It is important to have monthly meetings to get an overview of where the company finances are throughout the year.
Since different people need to report for different sections, it's a good idea to split this into 2 meetings.
In this meeting, key staff members should review the past month and look at forecasts for next month.
Here is a sample agenda:
Pre Meeting:
- Reconcile invoicing system with the Accounting system
- Print Monthly Profit and Loss Report
- Print YTD Profit and Loss Report
- Print Monthly Profit with graph
- Complete and print current cash position and include the previous signed version
- Review invoices that should be canceled or removed
- Fix any invalid data
- Print Monthly Receipts Report
- Print Invoices vs Receipts by financial month
- Print Expenses by Financial Month Report
- Print Snapshot Report - Monthly and Cumulative Data
- Print Profit and Loss Return % Report
Note: the pre-meeting section should be done the day before meeting #1, and a lot of it can be delegated to admin employees
During meeting #1:
- Review Sales reports
- Review billable leaderboard
- Review utilization report for the month
Note: It's a good idea to record a quick summary of this meeting so people in Meeting #2 know the executive overview.
During Meeting #2:
- Review Cash Position
- Review revenue by client
- Review monthly invoices and receipts
- Review monthly profit with graph
- Review monthly expenses
- Review monthly profit and loss
- Review trends year on year
- Review trends profit contribution %
- Review profit and loss return %
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