Calendar - Do you know the ways to share and see others' calendars?
  v11.0 Posted at 21/01/2019 5:58 PM by Chris Clement

​​​​​There are 3 ways of sharing and seeing others' calendars.

  • Option 1: Outlook Calendar Permissions

Image of calendar sharing on Outlook 365 (v1812 and newer)
Sharing on Outlook 365 (v1812 and newer)

Image of calendar sharing on Outlook non-365

Sharing on Outlook Non-365 (true as per v1808)

Figure: Allow the required person or group to see your calendar with these settings in Outlook

outlook365 shared calendar - see shared events.png

Figure: Display shared calendar on Outlook 365

  • Option 2: Using SharePoint's calendars
Sync calendar between Outlook and SharePoint 2016
Figure: Sync SharePoint's calendar with Outlook at Intranet | Products | Calendar. (SharePoint 2016)
Sync calendar between Outlook and SharePoint 2007
Figure: Here SharePoint's Calendar list sees users who have chosen to sync their data. The user in Internet Explorer can see 4 free days. (SharePoint 2007)
Note: The disadvantage of the SharePoint calendar is every new employee that arrives (or those that leave), must share (or unshared) their calendars in their Outlook client.

  • Option 3: Using the CRM Service Calendar
Figure: The CRM Service Calendar shows everyone's booked in client work and leave

This will only show appointments that have been tracked in CRM, and so is a great way to keep track of important things like leave or client work.

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