Appointments - Do you explain why you've deleted or updated an appointment?
Last updated by Chloe Lin [SSW] 3 months ago.See historyEvery change to an appointment is a hassle, and it's good to be explicit as to why the appointment had to change, so always give a reason.
Unlike an email, changing an appointment will not have the original content recorded, it is a good idea to make it visible by adding the version number to the history. This shows the timeline of the changes and how many changes they've asked for! When we have v7, people will start questioning how this has happened.
Whenever you have to modify the time, attendees, or subject of an appointment, always send the updated appointment with comments at the top to explain why you want to make these changes.
You should add to altered appointments to track this:
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Version number - Adding the v# to the notes can help people to track of all of the changes.
E.g. "(V2 - Changed time because Bob cannot make it)"
To: | SSWBrisbaneAll; Uly |
Location: | SSW Brisbane office |
Start time: | 21/04/2024 @ 1PM |
End time: | 21/04/2024 @ 2PM |
Subject: | Marketing - plans for next FY |
Deleted: Meeting has been cancelled
(V5 - Changed subject as we will be talking about Marketing first)
(V4 - Moving to Thursday as Adam could not make it)
(V3 - Adding Uly since he may want to know about this)
(V2 - Changed subject as we will be talking about Marketing first)
{{ APPOINTMENT CONTENT }}
Figure: Good example - Explaining the change that has been made using the version number