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Rules to Better Email

Looking manually through your Outlook sent items is plain donkey work that you should not be doing. The better way is: On Windows XP and Office 2003 use the Windows Desktop Search (or Google Desktop Search). On Widows7, Vista and Office 2007 and 2010 it is all built in.

Figure: Bad Example: Opening your sent items and manually looking at the emails can take minutes

Let's use an example; say you are looking for emails sent to Frank where they have sql auditor and link auditor in the email (subject or body) then you enter "sent items" to:Frank "sql auditor" in search box; then you get the list of sql auditor emails sent to Frank.

Figure: Good Example: On Windows XP or better, using Windows Desktop Search takes seconds

If using Microsoft Outlook 2007, then use the search option to find your sent items. 

Figure: Good Example - of searching sent emails using Windows Desktop Search

We can also use Exchange Reporter to see the number of emails sent by each user.

Figure: Good Example - of searching sent emails using Exchange Reporter